The form posts straight into your workflow the moment it's submitted. If the lead attaches a floor plan or a brief, AI extraction reads it and pulls out the details, and a person checks anything it isn't sure of.
Business process automation
Business process automation: stop paying people to copy and paste.
We automate the repetitive work between your tools - lead routing, invoicing, onboarding, reporting - with Zapier, Make, n8n or custom code, whichever is cheapest to run and easiest to trust.
Free 30-minute consultation · Reply within one business day
At a glance
- Starting price
- From $1.5k
- Typical first release
- 1–2 weeks
- Pricing model
- Fixed price per scope
- You own
- Code, data & accounts
- Free 30-minute consultation
- Written scope before any work
- Working demo every week
- 30 days of support after launch
Most automation opportunities hide in plain sight: a new lead typed into three systems, invoices re-keyed from PDFs, onboarding emails sent by hand, a weekly report rebuilt from exports. Each takes minutes; together they take days every month.
We map those workflows, automate the ones with real payback, and document every automation so it doesn't become a new black box. We're tool-agnostic: sometimes Zapier is perfect, sometimes Make or self-hosted n8n is far cheaper at your volume, and sometimes a small custom service is the only reliable option.
See it working
How a quote request becomes an invoice, without anyone copying and pasting.
Follow one lead through the workflow we build: into your CRM, onto a signed quote and out as an invoice, with your team kept in the loop. Scroll to step through it, or compare it with doing the same job by hand.
Live system
The workflow creates the contact and the deal in HubSpot, Pipedrive or Salesforce, assigns an owner and records where the lead came from. It runs on Zapier, Make or self-hosted n8n, whichever is cheapest to run at your volume.
Line items and prices fill your quote template, and the customer gets a link to review and sign it online. The moment they sign, the deal moves to won by itself, with the signed copy attached.
The workflow creates the invoice in QuickBooks Online or Xero with the same line items, sends it to the customer, and updates the CRM when the payment lands. Nobody types the same numbers into a third tool.
Your team gets a message in Slack when a quote is signed. Every run is logged and retried if a tool is briefly down. If it still fails, say an API token expired, the owner gets an alert and a plain-English runbook.
What we build
Business Automation: what it looks like in practice.
Lead capture & routing
Web forms, ads, calls and WhatsApp leads created in your CRM, enriched, assigned and followed up automatically.
Quote-to-invoice
Signed quotes become jobs, jobs become invoices, payments update the CRM - no re-keying.
Document processing
AI-assisted extraction from invoices, receipts, forms and contracts into your systems, with human review where it matters.
Client onboarding
Welcome sequences, account creation, document requests and kickoff scheduling triggered the moment a deal closes.
Reporting automation
Weekly KPIs assembled from CRM, accounting and ads data and delivered to inboxes or Slack.
Zapier to n8n migrations
Move high-volume workflows to self-hosted n8n or custom code when task-based pricing gets expensive.
Pricing
What it costs, in real numbers.
Automation is priced per workflow or as a program. Typical ranges:
Single workflow
From $1.5k
One end-to-end workflow - built, tested with real data, documented and monitored.
1–2 weeks
Automation program
$6k–$20k
5–15 workflows across sales, operations and finance, with error alerts and a runbook.
3–8 weeks
Custom integration service
$15k+
Self-hosted n8n or a custom integration layer for high volume, sensitive data or APIs no-code tools can't handle.
1–3 months
Tool subscriptions bill you directly: Zapier's paid plans start at $19.99/month (billed annually), Make's at $12/month and n8n's cloud at €20/month, or n8n can be self-hosted on a small server. We pick the tool with the lowest running cost that's reliable at your volume.
Get your fixed-price quoteWritten scope and a fixed number before any work starts.
How it works
From first call to launch, no surprises.
A written scope and a fixed price before any work starts, a working demo every week, and a clean handoff at the end.
- Step 011 week
Workflow audit
We list every repetitive task, its frequency and the time it takes, then rank by payback.
- Step 022–3 days
Automation plan & fixed price
Which workflows, which tool, what triggers what - and what happens when something fails.
- Step 031–6 weeks
Build & test on real data
Built in your accounts, tested with real records, with error handling and retries.
- Step 04Included
Document & hand over
A plain-English runbook for each workflow, plus alerts when anything breaks.
- Step 05Optional
Monitor & improve
Optional monthly care to keep automations healthy as your tools change.
Stack & integrations
Proven technology, your accounts.
Technology we use
- Automation platforms
- ZapierMaken8n (cloud or self-hosted)
- Custom
- Node.jsPythonWebhooksQueues & retries
- AI
- Document extractionClassificationSummaries
Systems we integrate with
Named platforms are examples we build against through their public APIs - not partnership claims.
HubSpotSalesforcePipedriveGoHighLevelQuickBooks OnlineXeroStripeGoogle WorkspaceMicrosoft 365SlackAirtableMonday.comAsanaWhatsApp Business Platform
Is this right for you?
An honest fit check.
A strong fit if…
- Someone on your team spends hours a week moving data between tools.
- Leads or invoices are delayed because a step waits for a person.
- Your Zapier bill has become a line item someone asks about.
Probably not the right move if…
- The process itself is broken - automating it just makes mistakes faster. We'll suggest fixing the process first.
- The workflow happens a few times a month and takes five minutes.
Expert notes
What we'd tell you on the first call.
Zapier, Make or n8n?
Zapier is the easiest to maintain and has the widest app library; it gets expensive at high task volumes. Make is cheaper per operation and better for complex branching. n8n can be self-hosted, which makes high-volume or sensitive workflows much cheaper to run, but it needs someone to look after a server. We compare them with real costs in Zapier vs. Make vs. n8n.
Automations need owners
Every workflow we build is documented, alerts someone when it fails, and runs under accounts you own. The failure mode we design against isn't a bug - it's an automation quietly stopping for three weeks because an API token expired.
FAQ
Business Automation: questions buyers ask.
How much does business process automation cost?
A single workflow typically starts around $1.5k, and programs of 5–15 workflows usually run $6k–$20k, plus the tool subscription billed to you directly.
Are you Zapier or n8n experts?
We build with Zapier, Make and n8n and choose the tool that's cheapest to run and most reliable for each workflow. We don't claim partner status we haven't been granted.
Can you automate our invoice processing?
Yes. We use AI-assisted extraction to read invoices and receipts, validate them against rules, and push them into your accounting system with human review for exceptions.
Will automations break when our tools change?
Sometimes APIs change. We add error alerts and documentation so issues are caught in hours, not weeks, and offer optional monthly care.
Have you built SMS or e-commerce automation?
Yes. Muhammad Hamza from our team is a listed contributor on Octopush SMS Automation & Cart Recovery, a WooCommerce plugin on WordPress.org that sends order SMS, detects abandoned carts and sends timed recovery reminders, syncs contacts and runs SMS campaigns.
Can you move us off Zapier to save money?
Often, yes. High-volume workflows can move to Make or self-hosted n8n, which can cut running costs significantly. We'll estimate the savings first.
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Based in Fort Lauderdale, working with businesses across the US. See where we work.
