Receiving, picking and transfers are scanned on a phone on the warehouse floor. Stock levels update across every location the moment a barcode is scanned, not at month-end.
ERP & operations software
Custom ERP software for companies between QuickBooks and SAP.
We build custom ERP modules and operations platforms - inventory, job costing, procurement, projects and field reporting - for companies whose operations have outgrown spreadsheets but don't need a seven-figure ERP rollout.
Free 30-minute consultation · Reply within one business day
At a glance
- Starting price
- From $25k
- Typical first release
- 2–4 months
- Pricing model
- Fixed price per scope
- You own
- Code, data & accounts
- Free 30-minute consultation
- Written scope before any work
- Working demo every week
- 30 days of support after launch
Full ERP suites are built for companies with dedicated implementation teams and year-long rollouts. Many growing businesses need something narrower and faster: one system where purchasing, inventory, projects and costs connect, handing clean numbers to the accounting software they already use.
That's the work we do. Our team built and runs a cloud ERP for construction contractors - estimates and bills of quantities, projects, billing with retention, labour and payroll, procurement, site diaries and inventory - so we know where operations software earns its keep and where it just adds screens.
See it working
From a barcode scan on the floor to the books, in one connected system.
See how stock, orders, purchasing, jobs and accounting connect: a scan in the warehouse updates stock everywhere, low stock raises a purchase order, and every job shows its real margin. Scroll through it, or trigger an event yourself.
Live system
Online and phone orders reserve stock from the right location, so the team picks what the system shows is actually on the shelf, and nobody sells stock that isn't there.
When an item drops below its reorder point, a purchase order is drafted for approval and sent to the vendor. Receipts and invoices are matched against the order before anyone pays.
Materials, labour and commitments post to the job as they happen, so budgets, actuals and margin are visible while the job is still running, not after it closes.
Invoices, bills and inventory values sync to QuickBooks, Xero or NetSuite. Your accountant works from the same numbers the warehouse and the project managers see.
What we build
ERP & Operations Software: what it looks like in practice.
Inventory & warehouse
Stock levels across locations, reorder points, transfers, barcode scanning and valuation that ties back to purchasing.
Job & project costing
Budgets, commitments and actuals per job, so you see margin while the job is running - not after it closes.
Procurement & vendors
Requisitions, purchase orders, approvals, vendor ledgers and three-way matching against receipts and invoices.
Estimating & billing
Estimates, progress billing, retention and change orders that flow into invoices automatically.
Field & site reporting
Daily logs, photos, timesheets and material usage captured on mobile and synced to the office.
ERP integration & extension
Custom modules and integrations around QuickBooks, NetSuite, Odoo or Microsoft Dynamics when replacing them isn't the goal.
Pricing
What it costs, in real numbers.
We deliver operations software module by module, so the first phase pays off before the next one starts. Typical ranges:
Single operations module
From $25k
One module done properly - e.g. inventory, job costing or procurement - with accounting integration.
2–4 months
Multi-module platform
$60k–$150k
Connected modules for projects, purchasing, inventory and billing, plus a field app.
4–9 months, phased
Integrations & extensions
Quoted per integration
Custom modules or sync around QuickBooks, NetSuite, Odoo or Dynamics without replacing them.
Varies
Hosting for a multi-user operations system typically runs a few hundred dollars a month. There are no per-user license fees; you pay only for infrastructure and optional support.
Get your fixed-price quoteWritten scope and a fixed number before any work starts.
How it works
From first call to launch, no surprises.
A written scope and a fixed price before any work starts, a working demo every week, and a clean handoff at the end.
- Step 011–2 weeks
Operations walkthrough
We follow a job or order from quote to cash, across every department and spreadsheet it touches.
- Step 021 week
Phase plan & fixed scope
The module that removes the most pain goes first, with a fixed price and measurable goals.
- Step 032–3 weeks
Design & data model
Workflows, approvals and the data model agreed with the people who'll use it daily.
- Step 04Bulk of timeline
Build with weekly demos
Weekly demos on real data samples, with accounting integration tested end to end.
- Step 052–4 weeks per phase
Rollout by team
Phased rollout, training, parallel run with old processes and 30 days of support per phase.
Stack & integrations
Proven technology, your accounts.
Technology we use
- App
- ReactTypeScriptNode.jsPythonPostgreSQL
- Mobile & field
- React NativeOffline syncBarcode / QR scanning
- Reporting
- Role-based dashboardsScheduled reportsExcel exports
Systems we integrate with
Named platforms are examples we build against through their public APIs - not partnership claims.
QuickBooks OnlineXeroNetSuiteOdooMicrosoft Dynamics 365ShopifyWhatsApp Business PlatformStripe
Is this right for you?
An honest fit check.
A strong fit if…
- Operations run on spreadsheets that nobody fully trusts.
- You're between QuickBooks and a full ERP suite - too complex for one, too small for the other.
- Margin, inventory or project costs are only known after month-end.
Probably not the right move if…
- You need a complete, audited ERP across finance, HR and manufacturing on day one - talk to an ERP vendor's implementation partner.
- Your process matches an industry ERP closely enough to use it as-is.
Expert notes
What we'd tell you on the first call.
Custom modules vs. Odoo, NetSuite or Dynamics
Packaged ERPs are strong on accounting and standard processes; they're costly to bend around unusual operations. Our usual recommendation: keep accounting in the system your accountant knows, and build the operations layer that's unique to you on top - connected both ways. You get the controls of the package and the fit of custom software.
Why we deliver in phases
ERP-style projects fail when everything goes live at once. We start with the module that hurts most, prove it with real numbers, then add the next. Each phase has its own fixed price and can stand alone if you decide to stop.
Proof
Software our team built and runs.
We don't just build for clients - we operate our own SaaS products in production, so we design for the unglamorous parts: billing, support, uptime and change.
Construction ERP · SaaS
Smart Construction
A cloud ERP for contractors and builders - estimating, projects, billing, labour, procurement, site diaries and an AI copilot.
- Estimating & bills of quantities
- Projects & portfolio
- Billing with retention
- Labour & payroll
FAQ
ERP & Operations Software: questions buyers ask.
How much does custom ERP software cost?
We deliver in phases: a single operations module typically starts around $25k, and a connected multi-module platform usually runs $60k–$150k over several phases.
Do we have to replace QuickBooks or our accounting system?
Usually not. We keep accounting where it is and sync clean data both ways, so your accountant's workflow doesn't change.
Can you integrate with NetSuite or Odoo instead of building an ERP?
Yes. Often the best answer is a custom module or integration around an existing ERP rather than a replacement.
Have you built ERP software before?
Yes. Our team built and operates a cloud ERP for construction contractors covering estimating, projects, billing with retention, labour, procurement, site diaries and inventory.
How long does it take?
The first module usually goes live in 2–4 months; multi-module platforms roll out in phases over 4–9 months.
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Based in Fort Lauderdale, working with businesses across the US. See where we work.
